Online Translations
Professional document translation with online submission
The online translation service begins with a legible scan or photograph of the complete document, without the need for an initial office visit. Our team reviews the material and confirms the language pair, intended use, appropriate service, price and turnaround time.
The review establishes whether a standard written translation is sufficient or whether a certified translation, apostille, legalisation, original document or certified copy is required. The next steps are tailored to the document and the known requirements of the receiving institution.
A professional service organised remotely
With an online translation order, the document, its intended-use context, the quotation and the order arrangements are all handled remotely. The material itself is treated as a professional assignment: we establish the language, subject matter, layout, required checks and format of the completed translation.
When an online order is suitable
An online order is suitable when an electronic copy is available and the translation, certification, legalisation or apostille requirements need to be clarified in advance. An accurate assessment is based on the source and target languages, the country or organisation where the document will be used, the preferred deadline and the delivery method.
When a physical document is required
An electronic copy is often sufficient for the initial review. If the procedure requires an original, a certified copy or a certified translation in hard copy, delivery through an office or by courier is arranged separately once the case has been clarified.
Online translation services for documents
The online service covers document translation, certified translation, document legalisation, apostille services and the translation of specialist material, depending on the case. Online submission begins the assessment; not every document follows the same procedure.
Standard or certified translation
A standard written translation may be sufficient when the document is intended for information, internal use or correspondence. A certified translation in a specific format may be required when submitting it to an authority, university, employer, bank or another organisation.
Apostille and legalisation
An apostille and legalisation are procedures separate from the translation itself. Whether either is required depends on the document, the country of issue, the country where it will be used and the receiving institution's requirements. After the initial review, we clarify the possible sequence of steps and whether the original document must be supplied.
Languages and specialist subjects
The language pair and subject matter guide the choice of translator and reviser. Translation languages covers the available combinations, while legal, medical, technical and financial material is assigned by specialist field.
How does an online order work?
- Submission of the document and contextThe complete file is submitted together with the language pair, intended use, preferred deadline and delivery method.
- We check the source materialWe review legibility and completeness, including every page and attachment, names, dates, stamps and any instructions provided.
- We clarify the service requiredWe determine whether you need a translation, certified translation, apostille, legalisation or another separate step, and whether an original or certified copy is required.
- We confirm the price, deadline and deliveryThe quotation reflects the document, language, volume, terminology, layout and any additional procedures required.
- We register the orderA proforma invoice is issued, and work begins after confirmation and payment in accordance with the specific order.
- We translate and complete the final checksDepending on the service, the completed translation is delivered electronically, collected from an office or sent by courier.
The complete document and any instructions from the recipient provide the basis for the review. The team then distinguishes the translation itself from any certification, apostille or legalisation that may be required.
Which documents can be submitted online?
Personal, educational, medical, legal, corporate, financial and other specialist documents can be submitted online. For a reliable assessment, the main text as well as every page, attachment, stamp, signature and note forming part of the document must be visible.
Personal and educational documents
Common submissions include civil-status records and certificates, criminal-record certificates, declarations, diplomas, diploma supplements, academic transcripts, enrolment certificates and other certificates. For related documents, names, periods, courses of study and attachments should be consistent throughout.
Legal, corporate and financial documents
Contracts, powers of attorney, declarations, notarial deeds, registration documents, reports and bank statements must clearly show the parties, dates, reference numbers, amounts, tables and attachments. An approved glossary or previous translation can be supplied as a reference when available.
Medical and other specialist material
Hospital discharge summaries, test results, medical certificates, technical documentation and other specialist texts are also assessed by subject. Illegible values, handwritten notes and abbreviations are marked for clarification so that translated data remains accurate and traceable.
The document-type catalogue presents services for personal, educational, medical, legal and corporate documents.
How are the price and deadline determined?
The exact price and a realistic turnaround time are confirmed after the complete material has been reviewed. The same number of physical pages can represent a very different workload depending on the content, language, layout and any additional procedures required.
Assessment factors
- Language pair: the source and target languages and the availability of a suitable translator.
- Volume and legibility: all text, tables, attachments, stamps and unclear passages.
- Subject matter and terminology: general, legal, medical, technical, financial or other specialist content.
- Layout and format: whether the structure, tables and relationship to the source document need to be preserved.
- Deadline and additional steps: certification, apostille, legalisation, third-party fees, original documents and delivery, as applicable.
What the quotation should make clear
Following the review, we clarify the scope of service, number of copies included, price, estimated deadline, any necessary third-party steps and the delivery method. Certification, apostille, legalisation, government fees and courier charges are distinguished from the translation itself where applicable.
Current base rates are published under Prices; the final quote is calculated for the specific document and selected deadline.
Information needed for an accurate assessment
- Complete document: every page, attachment and reverse side containing text or a stamp.
- Legible file: a clear scan or photograph with no cropped edges, glare or blurred areas.
- Language pair: the language from which and into which the document must be translated.
- Intended use: the country, institution or organisation where the document will be used, together with any written instructions available.
- Names and terminology: the official spelling of names and any previous translation, template or terminology glossary, where applicable.
- Deadline and delivery: your preferred deadline and whether you would like electronic delivery, office collection or courier delivery.
Electronic copy, original or certified copy
An electronic copy is often sufficient for the initial assessment. An original or certified copy may be required depending on the document, formal procedure and receiving institution's requirements. This is clarified before the physical document is handed over.
Receiving the completed translation
Depending on the service, the completed translation can be delivered electronically, collected from an office or sent by courier. Where an original is handled or a certified translation in hard copy is needed, the arrangements for delivery and return are agreed in advance.
If text, a stamp or a note is not clearly legible, the team marks the exact place and confirms the data before translation. This keeps names, dates, reference numbers and specialist values accurate and traceable.
Related services and useful information
Translation, certification, legalisation, apostille, language pair and price are combined according to the document and how it will be used.
How are the document and translation checked?
Checks before assigning the work
Before the work is assigned, we review the document's legibility and completeness, number of pages and attachments, language pair, subject area and intended use. This separates the translation from any certification requirements and allows us to set a realistic price and deadline.
Editing and final quality control
Our written-translation process includes translation, revision by a second person, specialist review when required, formatting and a final technical check. Terminology, names, dates, numbers, tables and consistency across pages are checked. Further information is available under Review levels.
Coordination around the intended use
When the recipient’s requirement is unclear, the team gathers the necessary context and aligns the quote with the available instructions. The client receives one coordinated order for translation, certification, legalisation, apostille and delivery as relevant to the case.
For sensitive information, the secure transfer method and authorised contacts are agreed in advance.
Frequently asked questions
Can I order a translation entirely online?
Yes. You can submit the document and the information required for the order online. Following review, we confirm the service, price, deadline, payment and delivery method. If an original or certified copy is required, physical delivery is arranged separately.
What kind of scan or photograph is suitable for the initial review?
The file must be legible and show the complete document: all pages, edges, stamps, signatures, notes, reverse sides containing text and all attachments. We will need clarification before assessment if the material is incomplete or illegible.
Do you need the original, or is an electronic copy sufficient?
An electronic copy is often sufficient for the initial review. An original or certified copy may be required depending on the document, formal procedure and receiving institution's requirements.
How are the price and turnaround time determined?
We consider the language, volume, legibility, terminology, layout, preferred deadline and any additional procedures. The exact terms are confirmed after the complete material has been reviewed.
Can I request legalisation or an apostille online?
Yes. Documents can be submitted online for an initial review. We then clarify whether an original, certified copy, additional certification or physical delivery is required.
How will I receive the completed translation?
Depending on the service, the completed translation can be delivered electronically, collected from an office or sent by courier. Where an original is handled or a certified translation in hard copy is required, the arrangements for delivery and return are agreed in advance.
Initial review for online document translation
The initial review covers the complete, legible document, the language, intended use and preferred deadline. It establishes the appropriate service, price, required formal steps and delivery method.